Hiring a PARISH ADMINISTRATOR

We’re looking for an Office Administrator to support our parish.

You’ll be responsible for daily reception duties, preparing the weekly service leaflet and notices, assisting with the rental of church facilities and maintaining databases and schedules. This is a regular part-time position, working 16 hours over 4-5 days a week.  Compensation is $19.00 per hour plus benefits including 2 weeks paid vacation and sick leave. You are a people person and thrive working independently and as part of a team, are detail oriented and can multi-task within tight timeframes. If this position sounds interesting, we’d love to meet you and discuss this key role in our parish.  

OVERVIEW OF POSITION

Position:                Parish Administrator

Status:                   Regular part-time: Approximately 16 (sixteen) hours weekly

Report to:              Father Sherpard Gwende (Incumbent)

Responsible to:   Corporation (Incumbent, Rector’s and People’s Wardens)

Start Date:             Immediate

Compensation:

Salary:                     $ 19.00 per hour

Benefits:                 Contributions to Canada Pension Plan; Employment Insurance

Sick Leave:           Allowed at 1 ½ days per month and may be accumulated to a maximum of 18 days

Vacation:               2 (two) weeks paid vacation

POSITION SUMMARY

Under the direction of the Rector, and accountable to the Corporation, the Parish Administrator is responsible for the administrative processes which support the operation of St. George’s Crescentwood Anglican Church, Winnipeg.  These processes include but are not limited to: Daily reception duties; Sending and responding to emails; Preparing service leaflets and weekly notices; Assisting with the rental of parish facilities; Maintaining databases, manuals and scheduling calendars; Coordinating and maintaining church correspondence; Gathering reports and preparing materials for the Annual General Meeting; and granting building access to authorized personnel.  

This is a responsible position requiring attention to detail, the ability to work independently as well as being part of a team, flexibility and a commitment to consistently meeting deadlines.  As the first point of contact at St. George’s, the Parish Administrator will represent the values of the parish by maintaining a positive and caring attitude to all visitors, staff and parishioners. 

SKILLS REQUIRED

• Accuracy and attention to detail
• Strong oral and written communication skills
• Strong interpersonal skills; Work effectively with individuals and teams
• Proficient in planning, organization and time management
• Proficient in the use of Microsoft Office suite of applications; Office equipment
• Demonstrated ability to maintain the highest level of discretion and confidentiality

QUALIFICATIONS / EXPERIENCE

• Minimum: High school diploma
• Preferred: Post secondary training in office administration, communication, accounting or a related field; Knowledge of Anglican liturgy an asset
• Minimum two (2) years experience in an office administration role
• Minimum two (2) years experience with Microsoft Office, office equipment and order/inventory management systems
• Minimum one (1) year bookkeeping experience

DETAILED DESCRIPTION

• Answers phone, greets visitors, assists with inquiries, makes referrals as appropriate
• Actions communications from all channels
• Creates and prints church leaflets / bulletins for all weekly and special services
• Creates and circulates weekly and special notices
• Maintains currency of church databases, rosters, manuals, handbooks, directories
• Coordinates and maintains correspondence, minutes and reports supporting the parish and diocese
• Provides support for parish committees (printing, publicity, emails, phone calls, room reservation)
• Manages the parish calendars
• Provides relief for the parish bookkeeper
• Assists with the rental of parish facilities (keys, contracts, fees, insurance, payments)
• Gathers reports and prepares materials for the Annual General Meeting

APPLICATION PROCESS

Interested candidates should submit a resume and covering letter outlining how their interests and experience align with the position. Please include a list of credentials and the names and contact information of one personal and two professional references.

Send applications to the priest, The Reverend Sherpard Gwende at: sherpardgwende@stgeorges.mb.ca  with “Application: Parish Administrator” in the subject line.

Receipt of all applications will be acknowledged promptly. Selected candidates will be invited to an interview.